Gautam Exim Board Meeting Scheduled for May 11, 2026 to Fix Record Date for Share Split and Review Q4 Compliances

Gautam Exim Limited has notified BSE of its first board meeting for the financial year 2026-27, pursuant to Regulation 29 of SEBI (Listing Obligations and Disclosure Requirements) Regulations, 2015. The meeting is scheduled for Monday, May 11, 2026, at 4:00 PM at the company's registered office located at Plot No. 29, Pavitra, Second Floor, Chharwada Road, Opp. Sargam Society, GIDC, Vapi-396 195, Gujarat, India. The intimation was filed with BSE on May 06, 2026.

Board Meeting Details

The key details of the scheduled board meeting are outlined below:

Parameter: Details Meeting Number: 01/2026-27 Day and Date: Monday, May 11, 2026 Time: 04:00 PM Venue: Plot No. 29, Pavitra, Second Floor, Chharwada Road, Opp. Sargam Society, GIDC, Vapi-396 195, Gujarat, India

Agenda Highlights

The board meeting has been convened to address several key regulatory and corporate matters. The agenda items are as follows:

Record Date Fixation: To consider and fix the record date for the proposed sub-division/split of equity shares of the company from a face value of ₹10/- each to ₹5/- each.

Statutory Disclosures: To take note of Disclosures of Interest (MBP-1), Declarations of Independence, and annual disclosures and affirmations received from directors pursuant to Regulation 26(2) and other applicable provisions of SEBI (LODR) Regulations, 2015.

Quarterly Compliances: To review and take note of the Corporate Governance Report, Shareholding Pattern, Investor Grievance Redressal, and other compliances filed with the stock exchange for the quarter ended March 31, 2026.

Authorizations: To authorize officials for filing regulatory E-forms for the financial year 2026-27.

Trading Window Closure

In connection with the board meeting, Gautam Exim has also informed that the trading window for dealing in the securities of the company is already closed for all designated persons and their immediate relatives. The trading window shall remain closed until May 30, 2026, in compliance with the SEBI (Prohibition of Insider Trading) Regulations, 2015. The intimation was signed by Rajkumar Agrawal, Managing Director (DIN: 11129059), on behalf of the company.

Gautam Exim Limited has successfully concluded its Extra Ordinary General Meeting (EOGM) held on April 30, 2026, with all five proposed resolutions receiving unanimous shareholder approval. The meeting, conducted through Video Conferencing from 11:00 A.M. to 11:43 A.M., saw 100% voting support across all corporate restructuring initiatives, as confirmed by the Scrutinizer's Report dated May 2, 2026.

Comprehensive Voting Results

The EOGM witnessed strong shareholder participation with a total of 2,324,250 votes cast across all resolutions. The voting process included both remote e-voting (conducted from April 27-29, 2026) and electronic voting during the meeting, with CS Varun Bhomia serving as the appointed Scrutinizer.

Resolution Details: Votes in Favour Votes Against Total Votes Approval Rate Share Sub-division (Rs. 10 to Rs. 5): 2,324,250 0 2,324,250 100.00% Capital Clause Alteration (Sub-division): 2,324,250 0 2,324,250 100.00% Authorized Capital Increase: 2,324,250 0 2,324,250 100.00% Bonus Share Issue (3:1 ratio): 2,324,250 0 2,324,250 100.00% Secretarial Auditor Appointment: 2,324,250 0 2,324,250 100.00%

Share Restructuring and Capital Enhancement

The approved resolutions facilitate significant changes to the company's capital structure. The face value of equity shares has been sub-divided from Rs. 10 to Rs. 5 each, while shareholders approved a generous bonus issue in the ratio of 3:1. The authorized share capital has been increased from Rs. 5 crore to Rs. 13 crore to accommodate these changes.

Capital Structure Changes: Previous Structure Revised Structure Authorized Capital: Rs. 5,00,00,000 Rs. 13,00,00,000 Number of Shares: 50,00,000 shares 2,60,00,000 shares Face Value per Share: Rs. 10 Rs. 5 Bonus Ratio: - 3:1

Secretarial Auditor Appointment

Mr. Varun Bhomia, a Practicing Company Secretary with Membership No. 9144 and CP No. 10561, has been appointed as Secretarial Auditor for FY 2025-26. His appointment was made pursuant to Section 204 of the Companies Act, 2013, and he also served as the Scrutinizer for the EOGM proceedings.

Meeting Participation and Process

The EOGM was attended by 8 members through video conferencing, with key personnel including Company Secretary Vishad Jaiswal and the Board of Directors present. The remote e-voting facility was available from April 27-29, 2026, while members could also vote electronically during the meeting. The cut-off date for voting eligibility was set as April 23, 2026.

Meeting Statistics: Details Total Participants: 8 members via VC Remote E-voting Period: April 27-29, 2026 Cut-off Date: April 23, 2026 Meeting Duration: 43 minutes (11:00-11:43 A.M.) Chairman: Rajkumar Agrawal (DIN: 11129059)

The unanimous approval of all resolutions demonstrates strong shareholder confidence in the company's strategic initiatives. The voting results have been uploaded on the company's website at www.gautamexim.com and on NSDL's e-voting platform, ensuring transparency and regulatory compliance under SEBI LODR regulations.

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